Submission

Paper Submission Information (Closed)

Paper Submittion system is just Closed. Thank you for many application.

Participation Registration is Required for Submission

Presenters are requested to prepare manuscripts according to the manuscript preparation guidelines below and submit them via the Paper Submission Site before the deadline. To log in, you will need the ID, password, and registration number issued via the following two emails:

  • Paper Registration Confirmation Email: Received after registering your presentation (includes ID and password)
  • Participation Registration Confirmation Email: Received after completing participation registration (includes the registration number)

Membership Number is Required for Submission

A membership number of JSME or an affiliated organization with presentation eligibility is required for paper submission. Please ensure membership procedures are completed well in advance of the submission deadline. For those using the JSME membership package, click here for instructions.

* Presentation guidelines will be announced later.
* Proceedings will be made available to participants starting June 4, 2025 (Wednesday).

Instructions for Manuscript Preparation

Please prepare the following documents for submission.

  • Paper manuscript (PDF file, 2MB or less, 2 to 4 pages)
  • Outline for JST Database (Japanese: 200–250 characters, English: up to 1985 characters, optional for those wishing publication)
  • Video (optional, MPG/MPEG/MP4 format, combined total with manuscript under 4MB)

Submitted papers and videos will be distributed to participants as conference proceedings. After the conference, proceedings will be published. JST database publication is optional; those opting out need not provide a JST database outline.

Please submit your manuscript via the submission page. Windows or MacOSX is recommended for submissions. For detailed formats, see below.

Manuscripts

Generate the final manuscript PDF using the template files (PDF, MS-WORD, LaTeX) downloadable via the following links. If the links do not download the file directly, use right-click and select "Save link as".

Follow the JSME standards for research presentations for manuscript preparation.

Supplementary Multimedia Attachment (Video)

Video submission is optional. Please ensure that the total file size of the manuscript and video combined is less than or equal to 4MB. Videos must be in MPG/MPEG/MP4 format and should be playable on QuickTime Player, Windows Media Player, or both.

Video submission is free of charge. Please note that submissions exceeding the size limit or using unsupported file formats will not be accepted. To avoid copyright issues, background music should not be included in the video.

Academic Awards

In this conference, papers and presentations will be reviewed for nomination for
(1) JSME Outstanding Presentation Award for Young Fellows,
(2) Robotics and Mechatronics Division General Awards: ROBOMECH Award (academic research field), ROBOMECH Award (industrial and practical field), ROBOMECH2025 Best Presentation Award, ROBOMECH2025 Best Demonstration Award.

Please note that only papers and presentations that have been submitted for the awards will be reviewed. In addition, excellent papers and presentations from those selected for review will be encouraged to submit to a special issue of the ROBOMECH journal.

In order to be awarded any of the prizes, the recipient must be an individual member of the Japan Society of Mechanical Engineers (JSME). Those who join after being selected as candidates are also eligible. Please enter the required information in the appropriate section if you would like to be considered.

  1. JSME Outstanding Presentation Award for Young Fellows
    This award is given to an individual presenter who is less than 26 years old as of April 1, 2026 (date of birth on or after April 2, 2000). For more details, please visit this page: https://www.jsme.or.jp/event_project/award/young-fellow-award/
  2. Robotics and Mechatronics Division General Awards
    All presenters are eligible.
    • ROBOMECH Award (Research Activity), ROBOMECH Award (Industrial Application): All authors named jointly in a paper/presentation will be awarded.
    • ROBOMECH2025 Best Presentation Award: The individual presenter will receive an award.
    • ROBOMECH2025 Best Demonstration Award: The individual presenter will receive an award.

    For more details, please visit this page: https://www.jsme.or.jp/rmd/Japanese/Awards/

  3. ROBOMECH2025 Best Cross-Disciplinary Research Award
    Outstanding research presented in the Cross-Divisional OS Section is considered for this award.